Senior Parts Purchasing Officer

BIA Group View all jobs

  • Mauritius
  • Permanent
  • Full-time
  • 2 days ago
Job Description available in EnglishAbout BIABIA Group is active in the sales, rentals and after-sales services of equipment intended for public works, mines, quarries and transport. The Group operates in Europe, Africa and Asia and has more than 1500 enthusiastic employees.SummaryThe candidate must ensure the operational execution of the overall purchasing process linked to specific vendors/suppliers.What will be your responsibilities?
  • Ensure purchase requirements are processed & PO's sent to suppliers to ensure correct and on time deliveries and Order confirmation received on time
  • Monitor and follow up suppliers on-stock delivery with respect to confirmation dates at the time of order
  • Identify the lines that will be delivered late in regards to the Service Level
  • With the Supply Chain Coordinator, identify the most urgent lines and liaise with the respective Original Equipment Manufacturer (OEM) in order to obtain better delivery dates
  • Lead/participate in weekly follow up calls with Suppliers and SC Coord team
  • Search for alternative solutions by contacting other suppliers
  • Together with the Technical Team and internal customers, identify possible alternative
  • Update the Supply Chain Coordinator on the solutions found and take the appropriate actions, including cancelling, modifying of existing orders and placing new orders
  • Update availability/confirmation dates in the ERP (SAP) on time
  • Verify supplier deliveries and invoices, ensure proper receipt in the ERP (SAP)
  • Follow up on supplier statement of accounts together with finance team
  • Liaise with logistics department to organise shipment of orders from suppliers in case of alternate sourcing
  • Ensure suppliers deliveries are made on time-based on Delivery notice received
  • Treat discrepancies in regards to OEM invoice and follow up on pricing discrepancies (IDOC)
  • Strictly follow escalation matrix and ensure actions are taken on time
  • Train, develop and assist Junior Officers within the Purchasing processes and drive quality checks
  • Report any inconsistencies and non-compliance to hierarchy. Drive root cause analysis
  • Support in identifying deviations/ exceptions and document any changes in process
  • Provide inputs for monthly/Weekly reporting and analysis. Drive gap analysis and griefs resolution
  • Be able to represent the N+1 in a back-up situation
  • Propose ideas for process improvement where and when needed
Who are we looking for?Education & Experience:
  • Diploma in Supply Chain, Procurement, Finance, Management, Sales (or similar by experience)
  • French and English
  • MS Office and SAP (or any other ERP)
  • 3-5 years experience in a similar function
  • Any customer or supplier facing experience is a plus
  • Candidate willing to work normal working hours (8h30 - 17h) & flexible hours (flexible hours: 10h - 19h - Summer time, 11h - 20h - Winter time) on rotation Basis
What's in it for you?
  • A permanent contract
  • A competitive salary and an interesting package of extra-legal benefits
  • A human sized company with international dimension, encouraging autonomy and team spirit
  • Cooperate in a team with experienced and passionate colleagues within a successfully growing family-owned company
  • Benefit from a challenging career opportunity with an extensive training program
  • In this challenging job you get the possibility to take initiative and further develop the function

BIA Group