Office Administrator

VKB Group

  • Cascavelle, Mauritius
  • Permanent
  • Full-time
  • 2 months ago
Key responsibilitiesVKB Trading is a Global Business Licence (GBL) registered company, incorporated in Mauritius in June 2024, with its operations based at the modern Cascavelle Business Park on the West Coast of Mauritius. Our offices are conveniently located within walking distance of the Cascavelle Shopping Mall, offering an attractive and accessible working environment.As a wholly owned subsidiary of the VKB Group, headquartered in South Africa, VKB Trading forms part of a proud legacy in agricultural excellence. Established in 1919, VKB Group brings over a century of experience and is recognised as a leading role player in the Southern African agricultural industry. The Group is driven by a strong commitment to creating sustainable value for shareholders, customers, and the broader agricultural sector through best practices, continuous improvement, and world-class operational capability.Recognising the strategic importance of diversifying supply chains beyond South Africa, VKB Group established VKB Trading in 2024 to develop global sourcing markets and accelerate VKB Group's international trading ambitions. Our mission is to better serve our global customer base by delivering increased flexibility, efficiency, and greater market access.Your values align with oursYou thrive on the chase, feel culture, and care deeply about who we bring on board.
  • Humble: You listen more than you speak. When you speak, it matters.
  • Hungry: You are target-driven and always looking for the next win.
  • Smart: You read people well, ask the right questions, and build trust fast.
  • Bold: You are not afraid to question the status quo and try new approaches.
  • Team Player: You believe that great hiring is a team sport. You show up for yours.
Job Description:The Office/Procurement Administrator will provide comprehensive administrative and operational support to the Managing Director. The role is responsible for ensuring smooth day-to-day office operations, maintaining organized records, managing communication channels, coordinating customer queries, and supporting basic procurement activities where required. This role is key in enabling the MD to focus on business development and strategic activities.Key Responsibilities:1. Office Administration & Executive Support
  • Manage all incoming calls, emails, and general correspondence in a professional and prompt manner.
  • Schedule and coordinate meetings, appointments, and travel arrangements for the Managing Director.
  • Prepare meeting agendas, minutes, and relevant documentation as required.
  • Maintain an organized and efficient office environment, ensuring all supplies, equipment, and facilities are well managed.
2. Document Management
  • Safekeep and maintain all company and project documentation on appropriate electronic platforms for easy retrieval (e.g., SharePoint, Teams, or other document management systems).
  • Ensure documents are properly filed, labelled, updated, and accessible to authorized users.
  • Support in the preparation, formatting, and distribution of reports, presentations, and internal documents.
3. Stakeholder Coordination
  • Serve as a central point of contact for internal and external queries.
  • Coordinate customer queries, requests, and complaints, ensuring timely follow-up and escalation where necessary.
  • Distribute relevant information and correspondence to internal and external stakeholders as required.
  • Assist in maintaining strong relationships with suppliers, partners, and clients.
Procurement & Operational Support
  • Assist with sourcing quotations from suppliers and service providers.
  • Support basic procurement administration such as purchase orders, supplier documents, and follow-up on deliveries.
  • Maintain an organized record of suppliers, contracts, and procurement documentation.
Competencies & Skills:
  • Excellent verbal and written communication skills.
  • Strong time-management and organizational abilities.
  • High attention to detail with a proactive approach.
  • Ability to handle confidential information with professionalism.
  • Customer-focused attitude with strong interpersonal skills.
  • Proficiency in MS Office (Word, Excel, PowerPoint) and experience with digital filing systems.
At VKB Trading, employees are part of an entrepreneurial, fast-growing organisation that combines the stability of an established group with the energy and opportunity of a new global business. We offer meaningful career growth, exposure to international markets, and the chance to help shape the future of global agricultural trade.Other Information
  • The company can expire jobs at any time at their own discretion.
  • VKB Group and/or its subsidiary companies will use any personal data collected through the job opportunities section of this website for recruitment purposes only and, should your application be successful, for purposes connected with your employment.
  • VKB Group is an equal opportunity employer. VKB Group's approved Employment Equity Plan and Targets will be considered as part of the recruitment process aligned to VKB Group's Employment Equity & Transformation Strategy. VKB Group actively supports the recruitment of People with Disabilities
  • Things to take note of when applying through our Career Portal.
  • Use Google Chrome when accessing the portal
  • Clear copy of your CV in either PDF or Word
  • The CV should not have handwriting on the document
  • NB! Only Submit your CV on the Upload CV section of the application form and not a PDF that includes other documents such as ID, Driver's License and other documents. The application form will make provision for the candidate to upload supporting documents.
  • When uploading profile picture, make sure the minimum size uploaded is 300 x 300px
Apply atHard skillsSoft skillsGood to knowGoals & Performance Metrics:The Office/Procurement Administrator will provide comprehensive administrative and operational support to the Managing Director. The role is responsible for ensuring smooth day-to-day office operations, maintaining organized records, managing communication channels, coordinating customer queries, and supporting basic procurement activities where required. This role is key in enabling the MD to focus on business development and strategic activities.Career Progression Opportunities:Newly established entityBenefits & Culture:Travel allowanceCandidate Selection Criteria:Excellent verbal and written communication skills.
Strong time-management and organizational abilities.
High attention to detail with a proactive approach.
Ability to handle confidential information with professionalism.
Customer-focused attitude with strong interpersonal skills.
Proficiency in MS Office (Word, Excel, PowerPoint) and experience with digital filing systems.Qualifications & Experience:
Minimum: Diploma in Office Administration, Business Administration, or related field.
2-4 years relevant experience in office administration or executive support.
Experience in procurement administration will be an advantage.
Experience working in a multinational environment or supporting an executive is beneficial.Work condition:The position requires:Working in a fast-paced, structured environmentFrequent interaction with staff, management, clients, and external service providersMultitasking and managing competing priorities with accuracy and discretionHandling confidential and sensitive informationThe role may involve:Supporting multiple departments simultaneouslyPeriodic deadlines requiring focused and sustained attentionLight physical activity such as filing, moving office supplies, or setting up meeting roomsMessage from your future manager N+1:Dear Applicant,We are currently seeking a motivated and organized Office Administrator to join our team at VKB Trading. This role offers the opportunity to work in a dynamic office environment, supporting daily operations and contributing to the smooth running of our organization.Key Highlights:Manage office operations and administrative tasks efficientlySupport teams and senior management with coordination and communicationContribute to process improvements and a positive work environmentWe are looking for someone who is detail-oriented, proactive, and professional, with excellent organizational and communication skills.If you are interested in being part of a growing team and developing your career in office administration, we would love to hear from you.Please apply on the VKB Group Careers Page at https://www.vkb.co.za/careers/ or send your application to elanze.conradie@vkb.co.zaWe look forward to hearing from you!Regards,
VKB Group Acquisition Team

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